01
Operations live in a spreadsheet
Visa files tracked in one sheet, tickets in another, and nobody is sure which one is current.
Welcome to Travokey
Travokey runs your travel agency end to end.
Visa and ticket bookings, agents and suppliers, wallets and payments — and every one of them posts straight into a real double-entry ledger. One system, one set of books.
No self-serve signup. Travokey accounts are provisioned — we build your organisation, chart of accounts and first admin login with you.
Visa Bookings · Head Office
Visa Bookings142 open
All branches All rows posted to ledger1–5 of 142
- visa statuses tracked
- 14visa statuses tracked
- permission capabilities
- 150+permission capabilities
- built-in reports
- 18built-in reports
- ledger, org-wide
- 1ledger, org-wide
- Visa Booking
- Ticket Booking
- Group Ticketing / Seat Blocks
- Other Services
- Members & Agents
- Agent Portal & Approvals
- Suppliers
- Accounts & Wallets
- Team Chat
- HR & Payroll basics
- Balance Sheet
- Profit & Loss Statement
- Daily Sales — Visa
- Daily Sales — Tickets
- Member Statement
- Supplier Statement
- Unlinked Payments Report
- Supplier Unlinked Payments Report
The problem
Four places a travel agency quietly loses money.
None of them are dramatic. All of them are expensive by the end of the year.
02
The books are somewhere else entirely
Every month the accountant re-keys the same bookings into separate accounting software.
03
Nobody knows the real balance
What an agent owes, what you owe a supplier, what a branch is actually holding — all reconstructed by hand.
04
Branches drift apart
Two branches, two versions of the truth, and a month-end close that starts with an argument.
One system
Travokey writes the double-entry for you.
A visa booking, a ticket refund, an agent deposit and a petty-cash voucher all land in the same chart of accounts. There is no second system to reconcile against, and the Trial Balance is live — not something your accountant rebuilds on the 5th of next month.
- 1Booking
A booking is created
Sticker visa for a client. Supplier cost and selling rate captured on the form.
- 2Posting
It posts itself
Travokey writes the double-entry the moment the booking is saved — using the financial mapping you set once.
- 3Position
Balances move immediately
Member statement, supplier position, wallet and aging all reflect it — no batch, no sync job.
- 4Reporting
The Trial Balance is live
Pull a Balance Sheet or P&L at any moment. Profit on that booking was known when it was booked.
Auto-generated voucher
JV-90412 · Visa booking
Sticker visa · VB-24817
| Account | Debit | Credit |
|---|---|---|
| Member — receivable | 85,000 | — |
| Visa income | — | 85,000 |
| Visa cost | 62,000 | — |
| Supplier — payable | — | 62,000 |
| Total | 147,000 | 147,000 |
Posted automatically from the financial mapping you set once. Margin on this booking: 23,000 — visible the moment it was saved.
Illustrative figures. Your chart of accounts, your account names.
What's inside
Why agencies choose Travokey
Ten modules, one set of books. Everything below is shipped and in daily use — the operations your desk runs on, and the accounting Travokey keeps underneath them.
Module 01Flagship
From application to passport in hand — every step tracked.
Travokey follows a visa application through its real lifecycle, not a generic open/closed status.
- Visa types
- E-Visa, Sticker Visa, Attestation and Filing, each with its own handling.
- Profit at booking time
- Supplier cost and selling rate captured per booking — margin is known on day one, not at month-end.
- Document attachments
- Files held against the booking, with read and upload permissions kept separate.
- Amendments workflow
- Raise a change request, approve or reject individual items, resolve or cancel holds.
- Branch transfers
- Hand a booking to another branch and the ledger follows it.
- Refunds, discounts & increments
- A dedicated refund approval path, plus controlled overrides after a booking is already delivered.
- Courier assignment
- Track the passport and documents on their way back to the client.
- Per-field permissions
- Control separately who may change the service, the member, the supplier rate or the reference on an existing booking.
Status pipeline
- 01Pending
- 02Re-Apply
- 03Booked
- 04In Process
- 05Submission
- 06Pre-Approval
- 07In Embassy
- 08Interview
- 09Amendment
- 10Supplier Recheck
- 11Approved
- 12Rejected
- 13Delivered
- 14Cancelled
Fourteen states, because that is how a visa file actually moves. Each change is stamped into the booking’s status log.
Module 02
Issue, amend, void and refund flight tickets — with the accounting handled.
Travokey handles ticketing the way ticketing actually works — and posts it like bookkeeping.
- Issuance against your airlines
- Configure the airlines you actually write on and issue against them.
- Whole-booking edit
- Correct an entire booking, not one passenger at a time.
- Void & refund
- Ledger entries generated automatically, in the right direction, every time.
- Commission rules
- Configure how commission is calculated per airline and route, so it is applied consistently instead of from memory.
- Full data export
- Every ticket out to Excel or PDF when you need it elsewhere.
Action → ledger effect
- IssueIncome + supplier payable posted
- AmendDifference posted, original preserved
- VoidReversing entry, same voucher trail
- RefundMember credited, supplier recovery raised
Nobody has to remember which way the entry goes.
Module 03
Hold a block of seats, sell them down, and keep the money straight.
In Travokey the seat block is a first-class object — not a spreadsheet beside the system.
- Create a block
- Against a specific airline and flight, with your cost baked in.
- Hold, issue, refund
- Hold seats, issue them to members as they sell, and refund individual seats back into the block.
- Change date, cancel, close
- Move a block, cancel it, or close it out cleanly when it is done.
- Supervisor review
- Pending group bookings wait for approval before the block is committed.
Seat block · PK-304 · 40 seats
IssuedHeldOpen
Module 04
Everything else you sell, on the same rails.
The side revenue that usually escapes the system — invitations, courier, passport work — costed and posted by Travokey like everything else.
- Invitation services
- Normal, Urgent, Express-Confirmed and Confirm tracks handled separately.
- Courier services
- Per-service supplier costing so the margin is visible.
- Passport & miscellaneous services
- Configurable service types for whatever else your desk sells.
- Permission-gated per service
- Read, create, summary and paid permissions set individually, with supplier and service exports.
Service tracks
- Invitation
- NormalUrgentExpress-ConfirmedConfirm
- Courier
- DomesticInternationalSupplier-costed
- Passport
- NewRenewalLost
- Other
- Configurable service types
Modules 05 – 10
08
Accounts & Wallets
A real double-entry ledger, not a summary tab.
- Chart of Accounts — your own account tree
- Financial mappings for members, suppliers and users, set once
- Brought forward — carry opening balances in when you migrate
- Wallets for members, agents and suppliers: deposits, withdrawals, transfers
- Credit limits with a request → approval lifecycle
- Petty cash with a create → use / approve flow
- Journal entries and voucher viewing for manual corrections
- Payment linkage and un-linkage, member and supplier side
- Branch settlements — settle inter-branch balances cleanly
- Branch profit sharing: define shares, calculate, collect
- Foreign currency entries (permission-gated)
- Head Accountant role marker for elevated finance actions
06
Agent Portal & Approvals
Let your sub-agents book themselves — without losing control.
- Agents log in and create their own bookings
- Everything they submit lands in a pending approval queue, not live
- Approve, reject or return — with separate rights for own vs all agents’ bookings
- Agents deposit funds themselves; deposits queue for finance to approve
- Credit limit requests: agent asks, you approve, bookings gate against it automatically
- Agent configuration: overview, dashboard access control and your terms & conditions
05
Members & Agents
Clients, agents and corporate accounts — with live balances.
- Three member types: Clients, Agents and Companies
- Live wallet balance and running statement per member
- Customer position and aging visible at member level
- Permission-gated cross-branch lookup, so a known walk-in is never created twice
- Member recovery module for chasing overdue balances
- Scheduled reminders, with a log of what was sent
07
Suppliers
Know what you owe, per supplier, per service.
- Supplier directory with categories
- Supplier visa services — who provides what, at which rate
- Supplier statements, position reports and aging
- Payment linkage: attach a payment to specific invoices
- Un-linking: detach and re-allocate a payment applied wrongly
- Unlinked supplier payments report — nothing sits forgotten
09
Team Chat
Stop coordinating your operations on WhatsApp.
- Staff-to-staff direct messages and groups
- Agent inbox — a shared, org-wide queue for agent conversations
- Real-time delivery with delivery and read receipts
- Unread badges so nothing gets buried
- Web push notifications for when the tab is closed
10
HR & Payroll basics
Targets and salaries, tied to the same ledger.
- Booking targets per staff member
- Analytics measures actual performance against those targets
- Salaries: define, update, pay and remove
- Multi-payment salary runs (permission-gated)
For the accountant
18 reports, out of the box.
Not “powerful financial insights” — the actual statements your accountant asks for, generated by Travokey from the same ledger your bookings post into.
- Excel export
- PDF export
- Date range + branch filters
- Permission-gated per report
Financial statements
- Balance Sheet
- Profit & Loss Statement
- Trial Balance
- General Ledger
- Cash / Bank Book
Sales
- Daily Sales — Visa
- Daily Sales — Tickets
- Daily Sales — Other Services
Members & suppliers
- Member Statement
- Supplier Statement
- Customer Position Report
- Supplier Position Report
- Customer Aging Report
- Supplier Aging Report
- Wallet Report
Controls & audit
- Unlinked Payments Report
- Supplier Unlinked Payments Report
- Card-wise Embassy Fee Report
Card-wise Embassy Fee Report
Reconcile embassy fees paid by card, card by card — the report your bank statement actually matches.
If you have ever spent an evening matching an embassy fee run against a card statement, you already know why this one exists.
Security & control
Built for a business where money moves.
Your staff handle passports, embassy fees and client cash. Travokey sizes its controls for that, not for a note-taking app.
Device approval
A user’s device must be registered and approved by an administrator before it can log in. A leaked password on its own is not enough to get in.
Device registeredAdmin approvesLogin permitted
Granular role-based permissions
A catalogue of 150+ individual capabilities, not four fixed roles. Read, create, delete and export are controlled separately — down to “may update the supplier rate on an existing visa booking”.
Delegated sub-admins
Give a manager the ability to administer a defined pool of permissions without handing over full administrator rights.
Multi-branch by design
Every booking, ledger entry and report is branch-aware. Staff see their branch; directors see all of them, or any subset.
Full audit trail
Status logs on bookings, voucher history, and a record of every payment link and un-link.
Analytics dashboard
Your whole business on one screen.
Sixteen live KPIs with period-on-period comparison, and — more usefully — a dashboard where Travokey tells you when your own books are wrong.
Preview · rolling out
Analytics · Organisation-wide · Last 14 days
Turnover
18.4M
+12.4% vs prev
Net profit
3.12M
+8.1% vs prev
Receipts
15.9M
+4.6% vs prev
Receivable
6.71M
−3.2% vs prev
Revenue vs profit
RevProfitBranch comparison
IncomeProfit- Head Office64%
- Lahore44%
- Karachi39%
- Islamabad21%
Ledger healthTrial balance: balanced2 vouchers out of balance1 unposted booking
16 live KPIs
Revenue, profit, receipts, balances and booking volume — each with period-on-period comparison.
Trends
Daily revenue and profit, income against expense, over any window you choose.
Service mix
Turnover split across visa, ticket and other services — see what actually pays.
Branch comparison
Income and net profit side by side, scoped to any set of branches or the whole organisation.
Leaderboards
Top members, staff, suppliers and referrers, plus member wallet balances ranked.
Ledger health
Trial-balance integrity with per-voucher imbalance detection, and receivable/payable aging in 30-day buckets.
Operations pipeline
Live visa workload by status, plus an unposted-bookings audit so nothing slips through unrecorded.
Travokey audits itself — it tells you when a voucher doesn’t balance, or when a booking never made it to the ledger.
Pricing
Travokey Packages
Per branch, per month, with no per-booking fees. Seats are bundled, branches are the unit, and the package splits fall exactly where Travokey already draws its module boundaries.
Most popular
Travokey Light
PKR 20,000/year
PKR 1,667 per month, billed annually
Single branch · 1 branch · 5 users · Unlimited members
- Other bookings
- Air ticketing
- Agent credit control
- Petty cash
Travokey Pro
PKR 35,000/year
PKR 2,917 per month, billed annually
Single branch · 1 branch · 10 users · Unlimited members · 100 portal agents
- Air ticketing
- Other bookings
- Group ticketing
- Agent portal
- Petty cash
- Agent credit control
Travokey Ultra
PKR 65,000/year
PKR 5,417 per month, billed annually
Multi branch · 3 branches · 20 users · Unlimited members · 500 portal agents
- Visa bookings
- Air ticketing
- Other bookings
- Agent portal
- Group ticketing
- Agent credit control
- Petty cash
- Branch transfers & settlements
All plans include hosting, updates, daily backups and device-level security at no extra cost. No per-transaction or per-booking fees — book as much as you like.
Getting started
Get your Travokey login ID
Getting started takes a conversation, not a credit card. Travokey is provisioned, not self-served — we build your organisation with you, chart of accounts, branches, opening balances and all, so day one is a working system rather than an empty one.
- 0120 minutes
Talk to us
Tell us your branches, staff count and what you sell. Twenty minutes is usually enough to see whether Travokey fits.
- 02Guided demo
See it on your own numbers
A guided demo — and if you want, a sandbox loaded with your own service list.
- 03Done for you
We set you up
We create your organisation, chart of accounts, branches and first admin login. We migrate your opening balances and your member and supplier lists.
- 04First close covered
Your team goes live
You create staff logins and approve their devices. We train your team on Travokey and stay on call through your first month-end close.
Message us on WhatsApp+92 311 1143786
Phone · USA+1 380 226 1890Authorised representative · Pakistan+92 311 1143786Emailinfo@travokey.cloud
Head office251 West 30th Street, 12th FloorNew York, NY 10001
Customer support24/7 — every day, any time zone
Hours · PakistanMonday – Friday, 10:00 – 19:00 PKT
We reply to demo requests within one business day.
Already have an account? Sign in
Signing in from a new phone or laptop? Your administrator has to approve that device first — that is the device-registration screen you will see, not an error.
Questions
The ones owners actually ask.
Anything not covered here, ask us directly — we would rather answer it before the demo than during it.
Ask us anything01Do I need separate accounting software?
No — that is the point. Travokey posts every booking, payment and refund into a real double-entry ledger. Your accountant works inside the same system and can pull a Trial Balance or Balance Sheet at any moment.
02Can I move my existing data in?
Yes. We migrate member and supplier lists, and bring your opening balances into Travokey through the brought-forward module during setup.
03How do my staff get access?
You create their logins in Travokey and assign roles. Each new device also needs your approval before it can sign in.
04Can my sub-agents use it?
Yes — they get their own logins, book against their wallet or credit limit, and everything they submit waits in your approval queue.
05Does it work across multiple branches?
Yes. Every booking and ledger entry in Travokey is branch-aware, with inter-branch transfers, settlements and profit sharing built in.
06Is my data safe?
Travokey uses device-level login approval, granular permissions, full audit trails on bookings and vouchers, and daily backups.
07What if I only do visas, or only tickets?
Travokey modules are permission-gated — your team only sees what they use. Talk to us about the right package for your desk.
08How long does setup take?
Typically [X] working days from kickoff to your team logging in. [Client to confirm.]
09Is there a contract?
[Client to confirm — contract terms and minimum period.]
Close your next month-end inside one system.
Bring your service list and your last trial balance. Twenty minutes is usually enough to know whether Travokey fits how you work.
Prefer to message?WhatsApp us
We reply to demo requests within one business day.